How To Write The Best Job Interview Thank You Note

on June 21, 2021 in ABR Blog, Career and Job Search Tips, Interview Tips


Even if you’ve absolutely nailed your job interview, you could rule yourself out of the running if you fail to follow up with your interviewer afterwards. In order to stand out, it’s important that a thank you note or email is sent immediately after the job interview. Your follow up communication has more to it than merely saying thank you. You want to remind the interviewer why you’re the perfect person for the job.

If you are unsure about what you should put in your thank you note or email, follow these pointers to help you get started.

1) Thank your interviewer

You should begin by thanking your interviewer for their time and for offering you the opportunity to interview with them. Be specific about the role that you interviewed for and let them know that you enjoyed meeting them and your discussion.

2) Repeat why you feel that you’re a perfect fit for the role

Go back over what you have told them in your interview, about how your skills and experience align with the role they are looking to fill. Try to be specific and use examples, as these details will stick in their head rather than vague statements.

3) Remind them about a key topic you spoke about

Chances are that they have spoken to a number of applicants, so you want to provide them with a reminder about who you are and what you have to offer. Remind them about something specific you discussed and hopefully this will prompt their memory.

4) Provide new information

If there’s something that you forgot to let your interviewer know in your interview that you think could be an important factor in their decision, now is your chance to let them know. Explain that you thought it would be of interest to let them know about this experience/skill etc. and how it fits in with the role you are interviewing for.

 5) Let them know that you will follow up

Hopefully your interviewer will have provided you with a rough idea about when you should expect to hear from them by, so you can end your thank you note by letting them know that you will follow up again if you haven’t heard from them by that date. This will demonstrate your genuine interest and commitment to the role.

6) Keep it short and sweet

Try not to waffle. Your follow up should be kept brief and only cover the essential information. You’ve had your chance to explain everything in more detail in your interview, so your follow up email should act as merely a reminder.

7) Send within 24 hours

Make sure you email your interviewer while the meeting is still fresh in their mind. Any longer than a day and they may have made their decision already, meaning you could have missed out.

Use Our Thank You Note Template

When you work with ABR Employment Services, our goal is to help you build your career, by providing expert resume support, a dedicated career advisor, connections to leading area businesses you need to succeed.

After your next interview, we invite you to use our Thank You Note template:

Dear [NAME],

Thank you for taking the time to discuss the [TITLE] position at [COMPANY] with me. After meeting with you and observing the company’s operations, I am further convinced that my background and skills coincide well with your needs.

I really appreciate that you took so much time to acquaint me with the company. It is no wonder that [DESCRIBE SOMETHING SPECIAL ABOUT THE COMPANY]. I feel I could learn a great deal from you and would certainly enjoy working with you.

In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision.

I remain very interested in this role, and look forward to hearing from you concerning your hiring decision. Again, thank you for your time and consideration.



Our team of  recruiters want you meet your goals, whether you’re an employer seeking talent, or a candidate seeking new career opportunities. Please contact us if you need assistance or would like additional pointers on how to write the perfect job interview thank you note.

This blog was co-written by Sophie Deering, Account Executive at Link Humans for the career blog, Undercover Recruiter and Joan Pajari, Senior Marketing Specialist at Kinsa Group and ABR Employment Services.