How to Write a Job Interview Thank you Email with Template

on August 29, 2022 in ABR Blog, Career and Job Search Tips, Interview Tips


Even if you’ve absolutely nailed your job interview, you could rule yourself out of the running if you fail to follow up with your interviewer afterward. In order to stand out, it’s important that you send a thank you email immediately after the job interview. However, your follow-up communication has more to it than merely saying thank you. You want to remind the interviewer why you’re the perfect person for the job.

Follow these pointers in your message: 

1. Thank your interviewer

You should begin by thanking your interviewer for their time and for offering you the opportunity to interview with them. Be specific about the role that you interviewed for and let them know that you enjoyed meeting them and your discussion.

2. Repeat why you feel that you’re a perfect fit for the role

Go back over what you have told them in your interview, about how your skills and experience align with the role they are looking to fill. Try to be specific and use examples, because details are more memorable than vague statements.

3. Remind them about a key topic you spoke about

It’s likely that they have spoken to many other applicants, so you want to provide them with a reminder about who you are and what you have to offer. For instance, you can remind them about something specific you talked about to prompt their memory.

4. Provide new information

If there’s something that you forgot to let your interviewer know in your interview that you think could be an important factor in their decision, now is your chance to let them know. Explain that you thought it would be helpful to let them know about this experience/skill etc. and how it fits in with the role.

5. Let them know that you will follow up

Hopefully, your interviewer will have provided you with a rough idea about when you should expect to hear from them by, so you can end your thank you note by letting them know that you will follow up again if you haven’t heard from them by that date. This will show your genuine interest and commitment.

6. Keep it short and sweet

Your follow-up should be brief and only cover the essential information. You’ve had your chance to explain everything in more detail in your interview, so your follow-up email should act as merely a reminder.

7. Send within 24 hours

Make sure you email your interviewer while the meeting is still fresh in their mind. Any longer than a day and they may have made their decision already.

Use Our Job Interview Thank You Email Template

When you work with ABR Employment Services, our goal is to help you build your career, by providing expert resume support, a dedicated career advisor, and connections to leading area businesses you need to succeed.

After your next interview, we invite you to use our Thank You Note template:

Dear [NAME],

Thank you for taking the time to discuss the [TITLE] position at [COMPANY] with me. After meeting with you and observing the company’s operations, I am further convinced that my background and skills coincide well with your needs.

I really appreciate that you took so much time to acquaint me with the company. It is no wonder that [DESCRIBE SOMETHING SPECIAL ABOUT THE COMPANY]. I feel I could learn a great deal from you and would certainly enjoy working with you.

In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision.

I remain very interested in this role and look forward to hearing from you concerning your hiring decision. Again, thank you for your time and consideration.



Our team of recruiters wants you to meet your goals, whether you’re an employer seeking talent, or a candidate seeking new career opportunities. Please contact us if you need assistance or would like additional pointers on how to write the perfect job interview thank you note.

Looking for more Interview Tips? Take a look at our other blog posts below: